How To....

This is the email that you used to register for the event. It is also the email that has been used for all communications about this event. If you cannot remember the password you created when you logged in for the first time, please click on the renew password link and follow the instructions to create a new one.

All times, by default, refer to BST (British Summer Time). The BST sign is visible in all areas of the programme. However, each participant can set its own time zone to a number of possibilities. To do this, please go to your setting cog wheel - the symbol between the mail and star symbols - which appears when you are logged in, scroll to local setting and choose the nearest city in the country where you are based.

Please note that the programme uses the 24-hour clock (popularly referred to in the United States and some other countries as military time and is the convention of timekeeping in which the day runs from midnight to midnight and is divided into 24 hours).

Please note that the times displayed when you enter the ZOOM waiting rooms are by default in BST (British Summer Time). ZOOM cannot give accurate starting times of meeting (only by the half or full hour) so you are strongly advised to ignore all these times you see if you are in a ZOOM waiting room.

Go to Full Programme, and click in the name, in the presenter  field, of the person you are looking for.

This field is set in “auto-predict” so by clicking a number of letters of the person’s name you are looking for will bring up a list of results.

Once you find the presenter's name, please click the UPDATE button and a list of connected sessions will come up.

Please note that you can also use the alphabetical list on the Presenters' section too. 

Go to Full Programme and enter in the information you are looking for in the relevant field.

Always remember to click the UPDATE button to get the results.

You can also search by day, and then refine your search by title or type. Go to the Full Programme and click on the boxed numbers that appear above the networking bar.

Always remember to click the UPDATE button to get the results.

In the Participants page, which is accessible only when you are logged in, you can see all the people who have registered to attend the event. These include both presenters and non-presenters.

If you want to see the list of presenters only, please click on the PRESENTERS section here

The log in area is your access to the networking areas and scientific sessions, and it is where you can build your agenda.

The only noticeable additions that you see when you are logged in are the networking buttons (from Edit profiles button across to Account Settings and down to the forum).

The top navigational bar is informative. The secondary navigation bar is where you search the programme and presenters, while the third is the networking.

All the text on the particular page you are in appears when you scroll down.

There are a number of ways to network during SES 2022 via the platform: 

- Send direct messages to one or a group of delegates and have some conversations with your colleagues - even making arrangements to meet up in person in Glasgow! 

- Participate in the forum

These functionalities are available when you are logged in.

Go to Full Programme, scroll down the list of sessions and click to “Favourite” the sessions you want to attend.

To view your agenda, please click the star button that appears when you are logged into the platform.

Please note that the option to build your agenda is only actionable when you are logged in. 

All presenters (presenting in-person or virtually): You should enter the session 10 minutes before its scheduled start to do some testing and to meet with the Chair and your co-presenters to make sure you are clear on the structure of the session and how to handle Q&A.

If you are presenting in person, the room number is written in the SESSION page (where you see the full information on speakers and papers). 

If you are presenting virtually in one of the Parallel-Online sessions, the default video conference platform is ZOOM. To enter your session, click on the JOIN ROOM button (which has a video icon) in the SESSION page (where you see the full information on speakers and papers). You will link out to ZOOM. Once in this meeting, participants will be able to select the breakout room that corresponds with the session they wish to attend. The breakout rooms will be named for the physical room they represent, for example, Room 201, Room 218, Room 227 and so on. Please refer to the programme to determine which session you should join. Please note thtat finding the correct breakout time room may take a few minutes so please join a few minutes before the session starts. Virtual participants will have permission to join, leave, and re-join the breakout rooms. For information on how to join the breakout rooms, please click here.

You will not receive any specific ZOOM link.

If you are not logged in and try to press the "Join Room" button, you will receive a "denied access" message. 

Please click here for the technical info for presenters in SES 2022.

Sessions can only be accessed if you are registered for the congress and are logged into the platform.

To log in, please click on the Log in button at the top of the homepage, using the email you used for your registration to the event.

On each session page (accessed through the Full Programme section), you will see a "Join Room" - with a video icon - button. Please click on the "Join Room" at the time of the session.

If you are not logged in and try to press the "Join Room" button, you will receive a "denied access" message.

Once in this meeting, participants will be able to select the breakout room that corresponds with the session they wish to attend. The breakout rooms will be named for the physical room they represent, for example, Room 201, Room 218, Room 227 and so on. Please refer to the programme to determine which session you should join. Please note thtat finding the correct breakout time room may take a few minutes so please join a few minutes before the session starts. Virtual participants will have permission to join, leave, and re-join the breakout rooms. For information on how to join the breakout rooms, please click here.

You will not receive any specific ZOOM link.

This is not possible. Only people who are signed up to SES 2022, and are logged in, can access the sessions.

For the best user experience, we strongly recommend that you download / update ZOOM to the latest version. Please allow lots of time to do this – not just before your session is due to start.

A Prerequisite is that ZOOM desktop client is installed on your computer. If you have not got Zoom already installed on your device, please read here

For those of you unfamiliar with ZOOM, please take a look at the ZOOM learning videos here.

You can access ZOOM via your web browser.

When you are linked across to ZOOM, please click on the option “If you cannot download or run the application, join from your browser.”

•    We encourage you to keep your video on, even as a participant, as it makes the session more interacting. Please do turn it off, however, if there is background disturbance / privacy issues.

•    Please keep yourself on mute all times, unless you are asked to unmute by the Chair.

•    Please do ensure that your name appears as your full name, and not any nick-name. If you do not know how to rename yourself, please write a private chat to the room assistant, who can help you.

•    When there are slide presentations, for a more engaging viewing, you choose your “View Options” to “Side-by-Side” mode (for the slides) and then choose “Speaker” view (for the speakers).

•    If you want to ask a question, you use the “raise your hand” icon (which is found from the Participants’ section).

•    If you are in a meeting of over 20 people, please set you “Video Setting” to “Display up to 49 participants per screen in Gallery View” (set in your ZOOM video setting).

•    Remember the golden rule – Please be polite and respectful at all times.